QBD and Payroll Privacy
Privacy Policy Summary: QuickBooks Desktop and QuickBooks Desktop Payroll
- Product Name: QuickBooks Desktop (QBD) and QuickBooks Desktop Payroll
- Publisher/Service Provider: Intuit Inc.
- Policy Document Name: 2024 End User License Agreement for QuickBooks Software (US)
100-Word Summary of Privacy Policy
The QuickBooks Desktop (QBD) and QuickBooks Desktop Payroll End User License Agreement (EULA) outlines user obligations, data usage policies, and service terms. By using QBD, users authorize Intuit to collect, process, and share data across its platform for marketing, service enhancements, and eligibility determinations. Intuit may access credit and financial information and share user data with third parties, including affiliates and service providers. The agreement includes automatic updates, limitations on liability, and arbitration for dispute resolution. Users can manage privacy settings but have limited control over data sharing, particularly regarding financial transactions and payroll-related processing.
Key Phrases Regarding Information Sharing
- "By using the Platform, you are instructing us to share your data across our Platform for marketing, eligibility, and other purposes described in our Global Privacy Statement."
- "Intuit may collect, derive, or generate deidentified and/or aggregated data regarding your usage of or the performance of the Platform."
- "Any sharing of personal information among Intuit Group Companies is contemplated as part of the Platform and does not constitute a 'sale' of information under CCPA."
- "You authorize Intuit and its affiliates to obtain and periodically refresh your credit information and other information about you from third parties."
Third-Party Subprocessors and Information Sharing Details
| Name of Subprocessor | Purpose of Information Sharing | Kind of Information Shared | What Kind of Information Can Users Opt Out Of Being Shared | Directions and/or Links for How to Opt Out of Information Sharing |
|---|---|---|---|---|
| Equifax Workforce Solutions (The Work Number) | Income and employment verification services | Payroll and employment details | Yes | Uncheck "Income & Employment" in "Company Preferences" |
| Intuit Payments Inc. (IPI) | Payment processing and payroll-related money movement | Bank account details, financial transactions, payroll data | No | Not applicable |
| Financial Institutions (Various) | Online banking and financial services | Bank account balances, transactions | No | Not applicable |
| Third-Party Application Providers | Integrations and data transfer between QBD and other business applications | User-authorized business and financial data | Yes | Revoke access via QuickBooks Desktop or Intuit account settings |
| Government Taxing Authorities | Payroll tax calculations, e-filing, and payment processing | EIN, payroll tax forms, and payment data | No | Not applicable |
How to Opt Out of Information Sharing
Users can manage some privacy settings by adjusting permissions within QuickBooks Desktop settings or through their Intuit account. For payroll and employment data sharing with Equifax Workforce Solutions, users can opt out by modifying their company preferences. However, financial data sharing for banking and payroll processing is required for service functionality and cannot be opted out of.
